Minutes of the Marlesford Parish Council Meeting Held in the Marlesford Community Centre

Meeting Date:

Summary
This summary is generated by AI and may contain errors. It does not form part of the official minutes.
Residents were updated on the Sizewell C project, including plans for noise mitigation on the A12. A meeting is being organized for those affected by traffic vibrations. Additionally, the council is pursuing a Neighbourhood Plan and addressing a tree preservation violation at Oremead.

Minutes of the Marlesford Parish Council meeting, held on
Thursday 17th August 2023, 7.00pm, in the Marlesford Community Centre.

Present
Chairman Roger Waterfall, Vice Chairman Richard Cooper, Cllr Lesley Bensley, Cllr Sam Catling, Lord Marlesford & Cllr Roy Newman.
In Attendance
The Clerk & ESC Sally Noble.

Open Forum

Michelle Emmerson-Grey Community Relations Manager & Richard Knight, Presentation and update on the schedule of works for Sizewell C.

Introduced an engagement programme set up for Parish Councils around the area to give updates on Sizewell C. Summarised the Deed Of Obligation, this sets out what EDF is obliged to do legally. The presentation highlighted A12 noise mitigation and not vibration mitigation.

Cllr Cooper insists on getting a meeting organised for the Marlesford residents who are directly affected by vibration from traffic travelling through Marlesford to Sizewell. Have been waiting for a meeting for over 11 months. ME to get a date ASAP.

1. Apologies for Absence

Cllr Heather McConville – work commitment. SCC Stephen Burroughes. The apologies were approved by the Parish Council.

2. Declaration of Interests

None.

3. Minutes of the Last Meeting Held on Friday 12th May 2023

To consider the approval. Approved by all proposed Cllr Catling, seconded Cllr Cooper. The minutes were signed by the Chairman.

4. Matters Arising from the Minutes

  1. Councillor Representative needed for Environmental Dimension of all other Policies in Marlesford. Cllr Catling happy to continue to do this.
  2. Climate Change Awareness. Cllr Bensley reported that the first steps have been taken and that along with Cllrs Newman & Cooper a policy has been put together.
  3. Article 4 Direction, Marlesford Conservation Area. Cllr Noble to contact ESC Robert Scrimgeour to move this forward.
  4. To Consider a Marlesford Neighbourhood Plan. Cllr Cooper recommends that the PC pursue this.
  5. Woodland Preservation Marlesford. Cllr Bensley informed that a TPO survey for Marlesford is still awaiting to be carried out, she has contacted the Trees & Landscape department at ESC. A violation of a TPO has taken place at Oremead and a tree has been felled, she has sent photographic evidence to ESC.
  6. To Confirm a Communications Protocol & consider such a document as discussed at the last meeting. Cllr Cooper to present at the next PC meeting.
  7. To Confirm what the Reserves in the Current Account are Earmarked for. The Clerk confirmed that the minutes of the November 2022 meeting states that £3559.00 is earmarked for improvement works for the Community Centre. The minutes of November 2021 refers to the same. Cllr Bensley suggests that the Community Centre could make an application to the PC so that the reserve funding could be used for its energy insulation project.

5. To Review the Standing and Financial Orders

Financial Orders 3.1 removed. 12 to 12.3 brackets removed. Standing Orders 3q has been updated. The Parish Council approved that both the orders have been reviewed.

6. Finance

  1. Statement of Accounts. Bank balances as at 16/08/23, Barclays Community Account £13,885.20 inc. £5319.81 CILs, Business Premium Account £843.23. The statement of accounts was approved by all and was signed by the Cllr Bensley.
  2. To Consider transferring some of the funds in the Current Account into the Business Account. The Chairman will review interest rates before a decision is made to transfer funds.
  3. Clerks Pay, P30 & Expenses – Invoices to pay. £369.49 Clerks pay & £192.05 expenses (includes half year working from home pay to July and £40.00 ICO payment).
  4. CPRE The Countryside Charity – Renewal due £36.00.
  5. Suffolk Cloud, website hosting – Invoice to pay £120.00.
  6. SALC – Training for Cllr Newman – Invoice to pay £72.00.
  7. East Suffolk Council, Uncontested Election – Invoice to pay £67.30.
  8. Community Centre Hire of the Hall – Invoice to pay £120.00.
  9. Community Café – Contribution towards running costs £250.00.

The above payments were all approved, proposed Lord Marlesford seconded Cllr Cataling. Cllr Cooper advised that Financial Orders 4.1 state that the Clerk, in conjunction with Chairman of Council has authority to make payments outside of a PC meeting for any items below £500. The Clerk to produce a payment schedule for the PC to approve at the start of the financial year, authority to make payments over £500 outside of a PC meeting.

7. To Receive Reports from East Suffolk District Councillor Sally Noble & County Councillor Stephen Burroughes

ESC Cllr Noble has tailored her report to relevant items relating to Marlesford and this has been gratefully received. The same request was made to SCC Cllr Burroughes to tailor his report to items relating to Marlesford, unfortunately the report received has not been tailored appropriately.

8. Reports from Parish Representatives

  1. Energy Projects – Cllr Richard Cooper. 2 appeals against decisions not to allow judicial reviews “Stop Sizewell C” and Windfarm Projects.
  2. SALC - Cllr Bensley, hopes to attend the In Person Conference on 29th November.
  3. Planning to include planning applications etc – Chairman, no new applications have been received.
  4. Firs Bowling Green - Chairman hopeful that the registration of the Firs Bowling Green to the new Trustees will soon be complete.
  5. Footpaths & Access – Cllr Sam Catling, all recently cut and tidy.
  6. Highways – Cllr Sam Catling has requested to Highways that the roads around Marlesford are swept. Chairman reported that the Parish Council has acted and reported to SCC that the sign at the Ford is faded and illegible. A report number has been received, however SCC inform that they have visited the site and remedial work is not necessary!
  7. Framlingham and Wickham Market Community Partnership – Cllr Richard Cooper, the Katch bus is now up and running again.
  8. Environmental Dimension of all other Policies – Cllr Sam Catling, reported that all is ok in Marlesford.

9. Correspondence

None.

10. Any Other Business

  1. Environmental Projects within the Village. Cllr Bensley suggests that once an application has been received from the Community Centre for CIL money towards the roof/solar panels, the outstanding CIL money could be used on other environmental projects within the village. However the community would need to engage in this to take it forward and to own it. She will put a note in the village magazine asking for volunteers.

Clerk to contact ESC Stephen Burroughes to see if he can help with getting a defibrillator for the village.

11. Date of Next Parish Council Meeting

Friday 10th November 2023.

Meeting ended at 8.57pm.

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